Video Shot List & Shooting Schedule Template

This post is part of the series AdHack Essential Files for Ad Creators.

In the AdHack Blog we posted some Tips & Tricks for Easy, Fast Web Videos. One trick suggested you develop a video script using proper formating.

Done that? Excellent.

Now you'll need a shotlist and shooting schedule to make your video production run smoothly.

A shotlist is simply all list of the shots you need to shoot to create your video. It lets you think of the full process, all the video footage you need to capture to make your finished video.

The shotlist also helps you consider shooting raw footage in a way that makes sense. Not necessarily in the order of the story.

For example: if your video starts in a park, moves to a house, and ends in a park. Shoot all the park scenes one day, and the house another day. That just makes sense.

Unfortunatly, things sometimes aren't that simple and more refined planning is needed. This is when a shot list becomes indispensible. So we've hacked one together to help with the process. Enjoy!

• Web video shot list and shooting schedule template in Word.
• Web video shot list and shooting schedule template in PDF.

Web Video Shot List and Shooting Schedule

Project Name:
Steelcase/NEOCON Promo Video

Title:
“BAD CONNECTIONS IN THE OFFICE”

8:30am  PICK UP Riel 1-xxx E Broadway (after Windsor)
9:00am   PICK UP Sean Broadway and Maple
10:00am  ARRIVE Ventyroarx Co. xxxx Shellbridge Way

10:00am-11:00am  SET UP

• Green room
• 6 different cubicle spaces: head bang, leg hold, headlamp, I can hear you, the emailers (x2)

11:00-12:00pm  The EMAILERS (scene 1)

Cast: SEAN, DARCY

1. WIDE SHOT. Both emailers. SEAN exits left
2. WIDE SHOT. Both emailers. SEAN enters right
3. MEDIUM SHOT. DARCY asking for missing file/SEAN’s audio
4. MEDIUM SHOT. Establish DARCY typing.
5. MEDIUM SHOT. Establish SEAN typing.
6. ECU of DARCY’S screen, "Hey, Dennis, I need that proposal over here in Accounting."
7. ECU of SEAN’s screen as he/she opens the email. Responds, "No Prob. I’ll bring that over right away."
8. AERIAL. SEAN walking through sea of cubicles.
9. BACKGROUND NEEDED (Hector, Lauren, James)

12:30-2:00pm   CUBICLE SCENES

Cast: BRIA, DON, LAUREN, JASON

1. MEDIUM. BRIA sitting in a high walled cubical wearing a headlamp, going through documents. A bank of fluorescent lights above her are out and the walls are too high to let any of the room's ambient light in.
2. MEDIUM. DON bending over to plug something in under his desk, banging his head hard on the desktop.
3. MEDIUM. LAUREN sitting on the floor in front of her desk. She's trying to pry her high-healed leg free from a tangle of cords. She turns and looks sheepishly/desperately at her co-worker, HANK who has caught her in the act. (think leg-hold trap)
4. MEDIUM. JASON sitting at his desk on the phone talking freely about how boring the presentation was, or how annoying his co-workers are. Suddenly a balled up piece of paper lands on his desk. He unravels it and it reads “Shut up”, just as paper a airplane lands which reads “We can hear you.” He looks around perplexed (like a Twilight Zone moment), as if he’s surprised that they can hear through the panels. Whispers into phone, “I should go.”

2:00-3:30pm  WALKING SCENES

Cast: JN, HECTOR, JASON, LORI, DON, NICOLA, LAUREN, JAMES

1. CUBICLE CORNER. HANK, HECTOR, NICOLA, round corner with birthday cake (candles lit) And begin singing “Happy Birthday” just as JN comes from other direction, colliding with them. “Sorry Jill.”
2. HALLWAY shot of DON who banged his head on the desk holding a tissue to his head as he walks down the hallway. He passes a JASON with a big bandage on his forehead who turns and says, "Hey, Stevo, so you installed in the new modem too, hey. Sweeeeet.” JASON backs into LORI/LAUREN as he passes the cubicle intersection.
3. BANK OF WINDOWS. JAMES walking around near a bank of windows trying to type while waving his laptop in the air searching for a signal.
4. BANK OF WINDOWS. (TWO SHOTS) JN walks up to long row of windows. 3 or 4 colleagues are on cellphones practically pressing themselves up against the glass in order to get a strong signal. HANK, LAUREN, JAMES

JN: "Hey, are you guys getting a good signal here?"
LAUREN (covering phone): "Ya, we're on with New York"
JN (defeated): "ugh, I gotta call L.A."
LAUREN (motioning): "Other side to the building"

3:00-4:00pm  COLLABORATION SCENES

Cast:
Group One: NICOLA, JASON (bandage), DON (bandage)
Group Two: SEAN, HANK

1. COLLABORATIVE SPACE. WIDE Area with a tiny round table with a sign on it that reads "COLLABORATIVE SPACE". A group of two walk into frame, arms full of laptops, paper, etc just as a second group arrives from the other side, arms full of laptops, papers, power strips, etc. Short pause, "Rock, Paper, Scissors for it?" OR “Roshambo?”
2. COLLABORATIVE SPACE. WIDE (same shot) Group One is crammed around the tiny table, laptop screens bumping into one another with two power strips daisy-chained and full of plugs from their laptops and phones that are piled up in a birds nest in the middle of the table. An orange extension cord runs off the table and out of screen in a straight line (taut) as if it JUST reaches the plug across the room.
3. HALLWAY FLOOR. MEDIUM WIDE Group Two is sitting on the floor in the hallway going over a PPT with the orange extension cord running right between them at eye level. A Co-worker walks past, having to step over the group to get out.

4:00-5:00pm  BOARDROOM SCENES

Cast: HECTOR, ALL other actors

1. LARGE BOARDROOM. WIDE SHOT Meeting in LARGE BOARDROOM. Employees sitting around large table. HECTOR is reaching up with a stick, trying to turn on the projector.
2. LARGE BOARDROOM. MEDIUM WIDE (same) HECTOR is fumbling with the touch screen control panel. Can’t figure out how to turn it on. Looks in behind it and touches the mess of cables spewing from the hole in the table.
3. LARGE BOARDROOM. WIDE (same) Mess of cables in the around the projector. People trying to connect their laptops to the projector. HECTOR says “Next slide, please.” Someone holds a book/paper in front of the projector. Another lifts dowel to projector overhead.

START CLEAN UP

5:00-5:15pm  LOUNGE AREA

Cast: SEAN, HANK

1. LOUNGE AREA. Group two trying to have a meeting in the awkward lounge area.

5:30  WRAP UP. B**R.